Privacy policy

 

Introduction 

This Privacy and Cookies Policy highlights how PMP Consultants Limited uses and safeguards the personal data of our clients, in accordance with the General Data Protection Regulation (GDPR) which we are obliged to store and process to operate our business effectively. 

GDPR Definitions

The GDPR applies to ‘controllers’ and ‘processors.’ A controller determines the purposes and means of processing personal data. 

• Personal Data – Any information relating to an identified/ identifiable natural person (‘data subject’) who can be directly/ indirectly identified by reference to an identifier. PMP Consultants process data including names, email and postal addresses, business contact details, telephone/ mobile numbers and (where applicable) financial data for payments such as VAT registration/ bank details.
• Sensitive Personal Data & Special Categories of Personal Data – Any information relating to an individual’s race, ethnic origin, politics, religion, trade union membership, genetics, biometrics (where used for ID purposes), health, or sexual orientation. PMP Consultants does not hold this information.
• Processing – Any operation/ set of operations performed on personal data whether by automated means, including: collecting, recording, storing, organising, disclosing, erasing, and destroying.
• Data Controller – Person who determines the purposes/ means of processing personal data. PMP Consultants Limited is a data controller. We control how personal data is processed and for what purpose(s).
• Data Processor – Person who is responsible for processing personal data on behalf of a controller (excluding the data controller’s own employees). 

 

Why we process personal data

For us to carry out our quantity surveying, and project management duties effectively and to the advantage of our clients, we are required to maintain records of client personal data and processing activities. We hold personal data to:

• Maintain contact and communication with our clients and consultants during a project
• Maintain our own records and accounts
• Notify you of applicable news and events related to our business
• To purchase goods, materials, and services from our suppliers for projects

In some instances, and only if required (e.g. if required for a planning application), we may request and process sensitive personal data. In this case, we are required to obtain the data subject’s written consent, and describe the reasons why we need this sensitive personal data and how we will use the data.

Lawful basis for processing personal data

Our lawful basis for processing your personal data is where:

• Processing is required to carry out a contract where the data subject is party, or to take steps at the request of the data subject prior to entering a contract. This includes where we have a contract with the individual / client and we need to process their personal data to comply with our obligations under the contract, and;
• Where we haven’t yet got a contract with the individual, but they have asked us to do something prior to that (e.g. provide a quote) and we need to process their personal data to fulfil that request.
• Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. This includes contact details of clients, consultants and suppliers for projects and marketing purposes, and; Data used for the purposes of purchasing goods and services for the legitimate running of the business.

Sharing of personal data

Personal data will be treated as strictly confidential and will be shared only with our staff and project consultants as required to perform our project duties and for the legitimate running of the business. We will not share personal information with third parties unless we have the data subject’s permission to do so.

The Group does not generally transfer personal data outside the European Economic Area. Where a specific project may require us to do this, prior consent will be sought from the data subject and provision of adequate safeguards will need to be verified by the receiving organisation.

Data Storage & Retention

PMP Consultants stores both paper and electronic data, and has procedures in place to ensure it is maintained in a safe and secure manner. Sensitive electronic data is password protected and backed- up by our IT server every day. Additionally, the company’s IT system is firewall and password protected. Staff only have access to the folders they require for each project. Personal data relating to a project will be retained for as long as necessary.

Data Subject Rights

Unless subject to an exemption under the GDPR, individuals have the right to:

• Be informed about the personal data being held about them.
• Have access to their information
• Rectification – If any personal data is found to be inaccurate, we request that you contact us at cqs@pmpconsultants.co.uk immediately so we can update your personal data.
• Erasure – if personal data is no longer required.
• Restrict processing and withdraw consent at any time (where consent was required)
• Data portability
• Object
• Rights in relation to automated decision making and profiling

 

If you have any queries or question relating to the above, please contact us at cqs@pmpconsultants.co.uk

 

Cookies policy

 

This statement highlights how our website uses cookies. 

Our website (pmpconsultants.co.uk) uses cookies – What are cookies? 

For most modern websites to work correctly, they need to store specific basic information about its users. To do this, a site will create files known as cookies. ‘Cookies’ are tiny text files that are collected and stored by the browser (e.g. Internet Explorer, Chrome, or Safari) on your computer or mobile device. We use one type of cookies: 

Anonymous analytics cookies: 

We use Google Analytics to gather information about how visitors use our site, such as which pages are most popular, how frequently users visit, and how long they spend on the website. In essence, Google Analytics 

tells us about our site’s performance and importantly, these cookies cannot be used to identify individuals. Essentially ‘anonymous analytics cookies’ enables us to better understand our users’ preferences, how individuals navigate our website, and whether you have visited the site before but nothing about you as an individual. 

Third party cookies 

There are specific areas of our website that also contain third-party cookies, e.g. embedded YouTube, or Vimeo content. Additionally, when an individual shares any content on the website such as a blog post from our news section for example, and uses a social media sharing button, the specific social network (e.g. Twitter or Linkedin) will record that you have done this. PMP Consultants is not responsible for third-party cookies. 

Disabling cookies 

When you visit the PMP Consultants’ website, if your browser is set to use standard settings and it is accepting cookies, you are granting consent for our website cookies to be stored on your computer. However, if you would rather this did not happen, you can disable them in the settings of your browser. 

How to contact us 

If you have any queries about our use of cookies, please e-mail: cqs@pmpconsultants.co.uk